The 10-Item Office Move Checklist Every Manager Needs

As a manager, you're already juggling staff, budgets, and deadlines, and adding a move to your plate can feel overwhelming.

To make it easier, we've compiled a 10-item checklist every manager should have for a smooth, stress-free office relocation.

1. Assign a Move Coordinator

One person should oversee the entire move. This might be you or someone from your team. The key is clear accountability. This person will liaise with movers, IT, and property managers to organize Everything.

2. Book Your Movers Early

Moving companies in Ottawa get booked up fast, especially during peak seasons. Lock in a date with a trusted office moving company well in advance. Not sure who to trust? Ottawa Best Movers has a proven record of efficient, professional office relocations.

3. Create a Detailed Floor Plan

Before you move, work with your team and the new property manager to draw up a floor plan. This ensures desks, meeting rooms, and equipment end up exactly where they should be. Label Everything clearly to avoid confusion during the move-in process.

4. Notify Clients and Vendors

Don't leave your clients or vendors in the dark. Send out communications well in advance with your new address and moving dates. Update your email signatures, website, and Google Business profile to reflect the change.

5. Backup All Digital Files

Before the moving trucks roll up, ensure your IT team has backed up all essential data. Equipment can be replaced, but lost data can be catastrophic. A cloud backup is a simple, innovative solution.

6. Decommission Old Equipment Responsibly

Office moves are a perfect time to clean house. Don’t just toss outdated equipment or documents in the trash. Learn how to dispose of them properly in our article: Office Decommissioning 101.

7. Update Insurance and Permits

Notify your insurance provider about the move and update your coverage. Also, check if you need moving permits or parking arrangements, especially if you're moving to downtown Ottawa.

8. Label Everything

This sounds basic, but it's often overlooked. Color-code or number boxes, label cables, and mark fragile items. The more precise your labels, the faster and safer your unpacking will be.

9. Plan for IT Setup

Your business depends on tech. Ensure you've scheduled your IT team or service provider to set up your internet, phones, and internal networks before the first workday in the new space.

10. Communicate With Your Team

Keep your employees in the loop throughout the process. Hold a meeting to walk them through the plan and answer questions. A smooth move depends on everyone knowing their role.

Final Thoughts

An office move doesn't have to be chaotic. You can avoid potential issues and ensure a seamless transition with the proper checklist. Preparation makes all the difference whether you're moving a small team or a multi-floor operation.

If you're planning an Ottawa office move, consider working with Ottawa Best Movers. From packing and logistics to office decommissioning, they handle everything so you can stay focused on running your business.